Please read the following information carefully. This privacy notice contains information about the information collected, stored and otherwise processed about you and the reasons for the processing.
It also informs you who Chambers shares this information with, the security mechanisms Chambers has put in place to protect your information and how to contact Chambers in the event you need further information.
We will always protect, respect and safeguard your Personal Information and your privacy whilst also ensuring any other partners with whom we share your data, also abide by our high operating standards.
For the purpose of the Data Protection Act 2018, the data controller is:
St Philips Chambers Ltd. 55 Temple Row, Birmingham. B2 5LS.
We have registered with the Information Commissioner’s Office and our registration number is: Z4568583.
If you are interested in any further information of any kind, with regards to services or Barristers that are incorporated in St Philips Chambers, please contact one of our offices – listed on our “contact us” page. We will be happy to supply any information required.
Sara Lewis KC is our Head of Chambers.
St Philips Chambers receives, stores, uses and is responsible for Personal Information about you.
When Chambers does this, it is the ‘Controller’ of this information for the purposes of the GDPR and the Data Protection Act.
Chambers collects some or all of the following personal information that you provide:
a. Personal details, (Name, address, telephone number etc.);
b. Family details;
c. Lifestyle and social circumstances;
d. Driving license information and/or passport information;
e. Bank Details / Payment information;
f. Goods and Services details;
g. IP Address;
h. Education, training and employment details;
i. Physical or mental health details;
j. Racial or ethnic origin;
k. Political opinions;
l. Religious, philosophical or other beliefs;
m. Trade union membership;
n. Sexual information and/or sexual orientation;
o. Genetic information;
p. Biometric information for the purpose of uniquely identifying a natural person;
q. Criminal proceedings, outcomes and sentences, or related security measures;
r. Other personal information relevant to instructions to provide legal services, including information specific to the instructions in question.
The same categories of information may also be obtained from third parties, such as members of Chambers, experts, members of the public, your family and friends, witnesses, courts and other tribunals, suppliers of goods and services, investigators, government departments, regulators, public records and registers.
Chambers may use your personal information for the following purposes:
a. To procure legal services;
b. To publish legal judgments and decisions of courts and tribunals;
c. To fulfil equality and diversity and other regulatory requirements;
d. To manage matters relating to employment, including payroll etc;
e. To carry out anti-money laundering and terrorist financing checks;
f. To respond to requests for references;
g. To respond to potential complaints or make complaints;
h. To recruit staff and pupils;
i. To train barristers;
j. To assess applications for tenancy, Pupillage, Mini-pupillage & work-shadowing;
k. To promote and market the services of the Barristers;
l. As otherwise required or permitted by law.
In relation to personal information collected for marketing purposes, the personal information consists of:
This will be processed so that you can be provided with information about Chambers [and the Barristers/Mediators/Arbitrators] and to invite you to events.
You may contact Chambers using the contact details at the end of this document if you no longer wish to receive such invitations or information.
We always include a link to allow you to unsubscribe in all of our email marketing correspondence.
If you apply to Chambers for a position or are seeking a reference or are a member of staff, your personal information has to be provided to Chambers, in order to progress your application/reference and also allow it to be properly assessed.
It also allows employment records, pay and pensions to be processed and also to enable Chambers to comply with its regulatory obligations, to keep accounting records.
If you are offering or providing Chambers with goods or services your information may also be processed in relation to such offers or contracts.
Under GDPR guidelines it is important we clearly explain how we operate, what processes we follow and also on what authority we process Personal Data. Operating under instructions either directly from yourself (or the client), or under the direction of a solicitor, we would generally have a “Contractual” basis for lawful processing.
This may on some occasions, not be the appropriate lawful basis for processing, such as when we are instructed to process Personal Data on behalf of a legal authority, such as the Crown Prosecution Service.
When instructed to do so, we may also be processing on “Legal Obligation”. There may also be occasions whereby we may process Personal Data under “Legitimate Interests”.
With regards to any marketing campaigns undertaken, we would usually operate and send marketing information to clients under the terms of “Legitimate Interest” whereby the client has previously instructed us to act on their behalf.
If this is not the case, then we would be operating using “Consent” and this can be freely withdrawn at any time using the “Opt-Out” options on our emails.
Consent can also be withdrawn at any time either from legitimate consent or explicit consent via a telephone call to our head office and we never collect any automated “Opt-In” customer databases. We always add an “Opt-Out” option to all of our marketing literate.
Chambers relies on the following lawful basis to collect and use your personal information:
It may be necessary to share your information with the following:
Chambers may be required to provide your information to regulators, such as the Bar Standards Board, the Financial Conduct Authority or the Information Commissioner’s Office.
In the case of the Information Commissioner’s Office, there is a risk that your information may lawfully be disclosed by them for the purpose of any other civil or criminal proceedings, without Chambers’ consent or your consent, which includes privileged information.
Chambers may also be required to disclose your information to the police or intelligence services, where required or permitted by law.
The personal information Chambers obtains may include information obtained from:
The data that we collect from you will generally be stored and accessed only in the UK (Within the European Economic Area) by Staff and partners directly working on your case.
There may be a requirement from time to time to export some Personal Data outside of the EEA as required in order to progress and fulfil our legal obligation to you as a client.
When this condition does occur, all necessary steps will be followed in order to ensure that all data exported and used outside the EEA is managed with the same due care and process that we undertake ourselves within the EEA.
Our partners also have contracts in place with ourselves outlining their responsibilities to us and also defining their working practices that will mirror our own internal processes and procedures to safeguard personal data appropriately.
This privacy notice is of general application and as such it is not possible to state whether it will be necessary to transfer your information out of the EEA in any particular case or for a reference.
However, if you reside outside the EEA or your case or the role for which you require a reference involves persons or organisations or courts and tribunals outside the EEA then it may be necessary to transfer some of your information to that country outside of the EEA for that purpose.
If you are in a country outside the EEA or if the instructions you provide come from outside the EEA then it is inevitable that information will be transferred to those countries. If this applies to you and you wish additional precautions to be taken in respect of your information please indicate this when providing initial instructions.
Some countries and organisations outside the EEA have been assessed by the European Commission and their information protection laws and procedures found to have adequate protection.
The list can be found here. Most do not. If your information has to be transferred outside the EEA, then it may not have the same protections and you may not have the same rights as you would within the EEA.
Chambers may transfer your personal information to the following which are located outside the European Economic Area (EEA):
If Chambers decides to publish a judgment or other decision of a Court or Tribunal containing your information then it may be published to the world.
Chambers will not [otherwise] transfer personal information outside the EEA [except as necessary for the conduct of any legal proceedings].
If you would like any further information please use the contact details at the end of this document.
As explained above, Chambers is relying on contractual consent in most cases however your explicit consent to process your information may be used for marketing purposes.
You may also provide consent when you apply to become a member of Staff, Tenant, Pupil or Mini-pupil or you asked Chambers to provide a reference.
You have the right to withdraw this consent at any time but this will not affect the lawfulness of any processing activity carried out prior to you withdrawing your consent.
Chambers also relies on other bases for processing your information and you therefore may not be able to prevent processing of your information.
If you believe there is an issue with the processing of your information, please contact Chambers using the contact details below.
If you apply for any position within Chambers, whether this is for a staff role or for a pupillage position, we will ask you for your name, address, contact details and other information that is relevant to the post you have applied for.
This information will not be made available to staff members outside the recruitment team and your details will also be kept confidential.
We may ask you to participate in assessment days, complete tests or profile questionnaires, or a combination of these. Further information may be generated by you or us. This information will only be kept in your personal file and if you are unsuccessful in your application, will only be kept for a period not exceeding 6 months after the completion date of your application, as defined in our Retention and Deletion Policy and Schedule.
You have the right to request us to keep this information for a longer period, in order that should another position arise, we may be able to contact you in relation to that new post. We will require your written consent in order to do so.
Under GDPR guidelines we have a requirement to define deletion dates for all personal data and therefore we have a legal duty to strictly abide by these dates. If you request an extension to these dates, we then have your legal authority to extend these dates as requested.
We may make a conditional offer of employment and we will ask you for information in order that we can complete pre-employment checks. You must successfully complete pre-employment checks in order to progress to a final offer. We are required to confirm your identity and your right to work in the UK and also seek assurance as to their trustworthiness, integrity and reliability.
You will therefore be required to provide:
Under the GDPR, you have a number of rights that you can exercise in certain circumstances. These are generally free of charge. In summary, you may have the right to:
If you require more information about your rights under the GDPR please see the Guidance from the Information Commissioners Office.
If you would like to exercise any of these rights, please:
Chambers will respond to you within one month from when we receive your request unless your request is very complex. You will be notified if this is the case and we may require up to three months to process your request.
You have the right to ask us not to process your Personal Data. This is a right under the existing Data Protection Regulation 2018 guide lines as well as under the new GDPR regulations.
This may relate to data we hold on you in general or data that we use for marketing. However, you should be aware there may be a legal precedence that supersedes your wishes with regards to processing personal data for legal reasons.
You can of course withdraw your consent for marketing purposes at any time.
For security reasons, your identity will need to be confirmed before this process can begin.
External Data Processors are third parties who may provide support for our business in some way with regards to data processing or recruitment. We have contracts in place with all of our external data processors in order to ensure data security and integrity at every stage.
This ensures they cannot do anything with your personal data unless we have instructed them to do so.
They will not share this data with anyone else and they have a legal responsibility to ensure it is held securely and not accessed by unauthorised personnel.
We understand the importance of protecting the personal and sensitive information entrusted to us, and currently comply with the Data Protection Act 2018.
We will also comply with the data protection requirements under GDPR.
We are committed to protecting and keeping your personal information private – whether we receive it from you personally or from third parties – and take all reasonable steps to ensure its security.
Your information will remain confidential and we will not disclose any personal information to a third party without your consent – except where there is a legal or regulatory obligation. We do not sell, trade or rent your personal information to third parties and will only use your personal data for the purposes you have agreed to.
Your information will be used for legal purposes, including preparation and representation in court.
Your information may be transferred to any country, including countries outside the European Economic Area for any of these purposes. Where this happens, we will ensure that all necessary safeguards are followed for the transfer of information and that whoever receives this information agrees to treat it with the same level of protection and security that we provide.
We will make every reasonable effort to ensure email communication is secure. This may include encrypting personal and/or sensitive data or using encrypted email systems. Please note that transmission of data over the internet may still be intercepted and we cannot be held liable for any issue or loss of data transmitted to or by us electronically.
Please let us know as soon as possible if you become aware of any failure, delay or error in sending or receiving an email. Our ‘email sent’ records can be used as evidence that the email has been sent unless there is a clear mistake.
You can unsubscribe from our marketing communications at any time by clicking on the ‘unsubscribe’ link located on the bottom of our emails.
Please note: If you wish to unsubscribe from any marketing emails that you have signed up for, you can do so by following the instructions at the bottom of any marketing material.
We use a third party, Google, for website analytics. The information that we collect is information such as device information, location, IP address, gender and age information. We also collect language information, bounce rate, browser type, OS used, google cookies and other standard information collected by Google Analytics.
We collect this information to improve our website and search facilities and also to improve the customer experience on our websites. No user-specific data is collected.
We use social media as a tool to inform clients of operations and seminars that are planned and in order to share knowledge of the business as a whole.
However, we reserve the right to remove any posts that are present on any of our social media sites that we deem to be incorrect, damaging, offensive, irrelevant, dis-tasteful or otherwise not complying with the company’s high standards.
Where we ask you for personal information via any of our websites or via other methods, we will maintain strict security standards and procedures to prevent unauthorised access to your data by anyone – including our staff. We will maintain appropriate technological measures to ensure the information you submit remains secure.
You must not misuse our websites by knowingly introducing viruses, trojans, worms, or any other malware or material which is malicious or technologically harmful.
You must not attempt to gain unauthorised access to our websites, our network, servers, computers or databases, including those that host our websites.
You must not attack our websites via a denial-of-service attack or a distributed denial-of-service attack.
Doing any of the above is a criminal offence. We will report any such breach to the relevant authorities and tell them your identity. You will immediately lose your right to use our site.
We are not liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically-harmful material that may infect your computer equipment, computer programs, data or other material from using our website, or downloading any material from it or from any linked website.
Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device.
Cookies do many different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience. They can also help to ensure the adverts you see online are more relevant to you and your interests.
The cookies we use do not collect personally identifiable information about you.
The only exceptions may be:
Where we collect this information, we will only use it to process your request unless we tell you otherwise. We will never sell your data to third parties.
We also track IP addresses of businesses and organisations to help us understand how our website is used.
In order to ensure everyone’s safety and security we utilise CCTV cameras on our sites. This also records data to allow us to fight crime and enforce policies as well as ensuring safety in high risk areas such as stairways and entrance halls etc.
This data is kept for no longer than 30 days and will only be kept after this period if evidence of a crime is recorded and this may need to be kept for legal reasons relating to possible prosecutions at a later date.
We display CCTV notices at all sites to advise clients of their rights and also to advise them that CCTV is in operation for these purposes.
St Philips Chambers and all partners working with your Personal Data have a responsibility with the ICO to report any data or security breach that occurs to the ICO and also limit this breach wherever possible. We will also notify all parties affected by a breach wherever possible and also keep information relating to the breach in order to allow us to trace and monitor progress in such cases.
We will take further information from various places in order to make decisions on how we process the breach and carry our further actions.
We retain this information for as long as necessary to investigate and carry out these actions. The time scales applied are also in line with our data retention schedule.
Chambers does not use any automated decision-making tools.
Therefore there are no areas in which you may request that we do not process you in this way.
Chambers will not process your personal information except for the reasons stated within any agreement or contract with you. If there is a change of requirement for this process, you will be requested to allow and authorise this change. These are your rights.
This privacy notice was published on 18th May 2018 and last updated also on that day.
Chambers continually reviews its privacy practices and may change this policy from time to time. When an update is created, it will be placed on the Chambers’ website.
Copyright of all information published on our websites, including photographs and images, belongs to St Philips Chambers and may not be used, sold, licensed, copied or reproduced in whole or in part in any way without our express permission.
St Philips Chambers is a registered trademark and may not be used without our prior consent.
While we make every effort to ensure the information on our websites is accurate, we do not warrant or guarantee its accuracy, or the accuracy of information on any linked website.
We are not liable for any loss or damage resulting from:
We cannot guarantee that our websites will be free from errors, defects, viruses or alterations made outside of our control.
If there is any difference between the information on our websites and our corporate literature – including key features documents, technical guides and policy documents – the corporate literature takes precedence.
These terms and conditions are governed according to English Law and Regulations, and are subject to the exclusive jurisdiction of the English Courts.
These terms apply to all St Philips websites:
If you are dissatisfied with the service received, you may contact Juliette Print (Head of HR), either by telephone on: 0121-246-7000, email at: firstname.lastname@example.org
Or by post to: St Philips Chambers, 55 Temple Row, Birmingham. B2 5LS.
Please set out as clearly as you can the nature of your complaint or concern, how it has arisen and the outcome you seek.
Please also ensure that your letter states the identity of the person who dealt with your matter and your case or file reference number (if any).
The GDPR also gives you the right to lodge a complaint with the Information Commissioners’ Office if you are in the UK, or with the Supervisory Authority of the Member State where you work, normally live or where the alleged infringement of information protection laws occurred.
The Information Commissioner’s Office can be contacted at:
If you have any questions about this privacy notice or the information Chambers holds about you, please contact Chambers using the contact details below.
Chambers Administrator: Miss Juliette Print
Registered & Head Office:
St Philips Chambers Ltd
55 Temple Row
Registered in England
Company number: 03647591